How — Fig. 01
Source. Measure. Reallocate.
The first step happens once. The other two repeat every month for as long as we work together.
Step 01
Source
We licence AI, SaaS and cloud products through Asia-Pacific distribution, at volumes and commercial terms an individual mid-size business cannot negotiate alone.
Step 02
Measure
Entitlements are managed as one allocation across the products you use, rather than locked one-to-one against a single vendor's SKU and term.
Step 03
Reallocate
Usage shifts monthly. The allocation shifts with it, so seats nobody has opened stop renewing quietly in the background.
Fig. 02 — Cycle
What happens after you sign
Week 01
Inventory. Every licence you hold: product, seat count, term end date, assigned user. Most businesses have never seen this on a single page.
Week 02–04
Usage baseline. Which seats are genuinely active against which are assigned but dormant. Thirty days is the minimum honest window — anything shorter mistakes annual leave for waste. For AI seats we look at sustained weekly use, not first-week activation.
Month 02
First rebalance. Dormant seats return to the pool and offset new capacity requirements before any fresh purchase is raised.
Ongoing
Monthly measurement and a plain-language report: what changed, what was reclaimed, what we recommend next. Provisioning handled as it arrives, not batched to renewal.
At renewal
You enter vendor negotiation with twelve months of usage data instead of last year's number plus a guess. This is usually where the largest single correction lands.
Fig. 03 — Tolerances
Where this method has limits
Not every product permits reallocation, and terms differ by market. We would rather state that here than discover it at your expense.
- Some vendor agreements restrict moving entitlements mid-term. Where that applies, we say so before you commit.
- Annual commitments bought at a discount cannot always be reduced mid-term — the saving lands at the next renewal instead.
- Consumption-based cloud services behave differently to seat-based SaaS and are managed on usage patterns, not pooled allocation.
- Product availability and licensing terms vary between Asia-Pacific markets. What we can source for a Singapore entity is not always identical to India or Australia.
- If your utilisation is already high, this will not find much. We will tell you that after the review rather than sell you a service you do not need.